Checking and controlling the extras budget.Coordination of rehearsals and video or photo production, wild tracks etc.Directing and organising background (extras, vehicles, animals etc.) in collaboration with the 3rd AD and/ or Crowd AD and Picture Vehicles Co-Ordinator.Checking and signing off on the call sheet. Specification of call times for cast and crew, determining set times for set-prep, shoot and breaks and the shooting order for the call sheet.This includes, among other things, adhering to working hours, avoiding overtime, complying with turn-around, establishing a shift system, if necessary, reducing cast and crew once they have wrapped and are no longer needed. Guaranteeing efficient time- and cost management.Coordinating all departments on set with clear instructions and commands and a continual review of the processes that have been prepared.Distributing the shot list to the team.Executing and structuring the individual shooting days by creating a concrete schedule, ideally based on the shot list provided by the Director and the DoP.This is a continual process requiring clear communication, a quick mind and rapid responses. The aim is to achieve the optimal result within a clearly defined scope of time, budget and labour-laws. The framework of a good preparation for the shoot is the constant communication with the Director, the Production Department and all other departments.Scheduling of casting sessions, advance productions (photos, films, music), tests and training sessions (driving vehicles, singing or playing musical instruments, stunts, athletic or linguistic requirements etc.) required for the shoot.Definition of the numbers of extras and creation of the extras budget in consultation with the Director and the Production Department.Assembly of the AD team including any additional staff, within the limits of the budget and in consultation with the Production Department.Planning all the appointments listed in the Pre-Production Plan is the responsibility of the AD department. All appointments such as tech recces, meetings, rehearsals, training sessions, tests etc. The development and continuous updating of the Pre-Production plan in consultation with all departments.The Script Supervisor usually provides the determination of time of day. Determination of dramaturgical days and dates within the timeline of the film.For all intents and purposes, all factors that are relevant with regards to the shoot and the generation of cost need to be listed here. Set prep and strike, advance productions, training sessions, coaching sessions, and rights clearance are just as much part of the scene breakdown as potential location splits, with all the corresponding necessities. Additionally the requirements for SFX, VFX, stunts and additional staff are listed. Creating the scene breakdown entails a complete list of actors, numbers of extras, vehicles, animals, camera, lighting and stage technology in consultation with the respective HoDs.
According to the blocked days (restriction of the actor’s availability) the casting for each part must be checked and discussed to assess whether it is reasonable, problematic or untenable.Continuous updates according to the latest information with regards to realisation, shot list, costs, availability of locations, cast etc. Compiling the shooting schedule taking into account any blocked days the cast may have, the demands of each department, as well as the directorial vision and the specification set by the Production Department.Review of the contents and tangibility of the script.Īny changes made to the script in the course of a production must be marked by the so called ‘coloured script changes’ and have to be distributed and incorporated into the shooting schedule and the breakdown.Very detailed knowledge and understanding of the script.However, the execution and implementation of various tasks such as rehearsals, fittings and pre-production is usually delegated to the AD department. Devising and fleshing out all organisational constructs is one of the responsibilities of the 1st AD.
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